Privacy Policy

Part One: Website Privacy Policy

1. Information We Collect

Information You Provide Directly

When you interact with our website, you may provide information by completing our Request Assessment or contact form, sending us an email or message, or calling our practice to schedule a consultation.

The information you provide may include your name, email address, phone number, date of birth, and a description of your health concerns or goals. We collect this information for the sole purpose of responding to your inquiry and facilitating your care.

Health Information

If you become a patient of Health Atlas MD, we collect health information as part of providing your care. This may include your medical history, current symptoms, laboratory results, treatment records, and related clinical documentation. This information is protected as described in Part Two of this policy (Notice of Privacy Practices).

Website Usage Data

When you visit our website, we may automatically collect certain technical information, including your IP address and approximate location, browser type and operating system, pages you visit and time spent on each, and the URL of the page that referred you to our site. This information is used to improve the website experience and is not linked to your identity.

Payment Information

Health Atlas MD is a cash-pay practice. We do not accept or process health insurance payments of any kind. When you pay for services, payment is processed through a third-party payment processor. We do not store your full payment card details on our systems. For more information on our payment policy, see our Terms of Use.

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2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and schedule consultations
• Provide, coordinate, and document your medical care
• Process payments for services rendered
• Send appointment confirmations, reminders, and follow-up communications related to your care
• Improve our website and practice operations
• Comply with applicable federal and Texas state laws and professional obligations

We do not sell your personal information. We do not use your health information for advertising, marketing to third parties, or any purpose unrelated to your care and the operation of our practice.

3. How We Share Your Information

We share your information only in the following circumstances:

With Your Consent. We will share your information when you have directed us to do so in writing.

With Service Providers. We work with third-party service providers who assist us in operating our website and practice, including scheduling platforms, payment processors, electronic health record systems, and secure communication tools. These providers are contractually required to protect your information and are permitted to use it only as directed by us and for the purposes of supporting your care.

As Required by Law. We may disclose your information when required by law, court order, subpoena, or government regulatory request.

In an Emergency. We may disclose information necessary to prevent or mitigate a serious and imminent threat to the health or safety of a person.

We do not disclose your health information to health insurance companies, insurance clearinghouses, or any third party for the purpose of insurance billing or reimbursement.

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4. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve your experience, analyze site traffic, and understand how visitors interact with our content.

Types of cookies we use:

• Strictly Necessary Cookies — Required for the website to function. These cannot be disabled without affecting core functionality.
• Analytics Cookies — Help us understand how visitors use our website (for example, through Google Analytics). This data is aggregated and anonymized.
• Preference Cookies — Remember your settings and preferences between visits.

You can manage cookie preferences through your browser settings at any time. Note that disabling certain cookies may affect how the website functions. We do not use cookies to deliver behavioral or targeted advertising.

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5. Data Security

We implement reasonable and appropriate administrative, technical, and physical safeguards to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. These safeguards include encrypted data transmission (SSL/TLS), secure data storage, and access controls restricted to authorized personnel only.

No method of data transmission or storage over the internet is completely secure. While we take every reasonable precaution, we cannot guarantee absolute security. If you believe your information has been compromised, please contact us immediately.

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6. Children's Privacy

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you are a parent or guardian and believe we have inadvertently received information from a minor, please contact us immediately and we will take steps to delete it promptly.

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7. Third-Party Links

Our website may contain links to third-party websites for informational purposes. We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any third-party site you visit.

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8. Texas Residents — Additional Privacy Rights

If you are a Texas resident, you may have rights under the Texas Data Privacy and Security Act (TDPSA) and other applicable state laws. These rights may include:

• The right to know what personal data we collect, how it is used, and to whom it is disclosed
• The right to request access to your personal data
• The right to request correction of inaccurate personal data
• The right to request deletion of your personal data, subject to applicable legal and professional retention requirements
• The right to opt out of the sale of personal data (we do not sell personal data)
• The right to appeal our decision regarding a privacy request

To exercise any of these rights, contact us using the information at the end of this policy. We will respond within the timeframe required by applicable law. We will not discriminate against you for exercising your privacy rights.

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9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, applicable law, or the services we offer. When we make changes, we will update the effective date at the top of this page. We encourage you to review this page periodically.

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Part Two: Notice of Privacy Practices

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Effective Date: September 2026

This Notice of Privacy Practices ("Notice") describes the privacy practices of Health Atlas MD and Dr. Amin Mery, MD, with respect to your protected health information (PHI).

Health Atlas MD is a cash-pay practice and does not submit claims to or engage in electronic transactions with health insurance companies. Regardless of covered entity status under HIPAA, Health Atlas MD is committed to protecting your health information in accordance with applicable federal and Texas state law, and we voluntarily comply with the HIPAA Privacy Rule as a standard of practice and a matter of patient trust.

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Our Responsibilities

Health Atlas MD is committed to:

• Maintaining the privacy and security of your protected health information
• Providing you with this Notice of our privacy practices
• Abiding by the terms of this Notice as currently in effect
• Notifying you promptly in the event of a breach of your unsecured protected health information, as required by applicable law

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How We May Use and Disclose Your Health Information

For Treatment. We use your health information to provide, coordinate, and manage your care. Dr. Mery and our clinical staff may share relevant portions of your health information with other providers involved in your treatment, such as a specialist, laboratory, or imaging facility, when necessary and appropriate to your care.

For Practice Operations. We may use your health information for administrative and operational purposes, including quality review, staff training, scheduling coordination, and legal and compliance activities.

As Required by Law. We will disclose your health information when required to do so by federal, state, or local law.

For Public Health Activities. We may disclose your health information to authorized public health authorities for legally required activities such as disease reporting, prevention activities, product safety monitoring, or reporting of child abuse or neglect as required by Texas law.

In Response to a Legal Process. We may disclose your health information in response to a valid court order, subpoena, or other lawful legal process, subject to applicable legal protections.

In a Serious Emergency. We may use or disclose your health information to the extent necessary to prevent or mitigate a serious and imminent threat to your health or safety or the health or safety of another person.

For Research. We may use or disclose your health information for research purposes only with your written authorization or in compliance with specific legal requirements for research-related disclosures.

For Health Oversight Activities. We may disclose your health information to health oversight agencies for audits, investigations, or inspections authorized by law, including the Texas Medical Board.

We will not use or disclose your health information for any purpose not described in this Notice without your written authorization. If you provide written authorization and later wish to revoke it, you may do so at any time by notifying us in writing. The revocation will not affect any uses or disclosures already made in reliance on your prior authorization.

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Your Rights Regarding Your Health Information

Right to Access Your Records. You have the right to inspect and obtain a copy of your health information maintained by Health Atlas MD. Requests must be submitted in writing. We will respond within a reasonable time and may charge a reasonable, cost-based fee for copying, mailing, or transmitting your records.

Right to Request Amendment. If you believe that health information we have about you is inaccurate or incomplete, you have the right to request an amendment. Requests must be submitted in writing with a reason supporting the request. We may deny your request under certain circumstances and will provide a written explanation.

Right to an Accounting of Disclosures. You have the right to request a written list of certain disclosures Health Atlas MD has made of your health information, other than those made for treatment, operations, or with your authorization. The first accounting in any twelve-month period is provided at no charge; we may charge a reasonable fee for subsequent requests in the same period.

Right to Request Restrictions. You have the right to request that we limit how we use or disclose your health information. We will consider your request but are not required to agree to all restrictions. If we agree to a restriction, we will honor it except in an emergency.

Right to Request Confidential Communications. You may request that we communicate with you about your health information in a specific way or at a specific location — for example, only by email or only at a particular phone number. We will accommodate reasonable requests.

Right to a Paper Copy of This Notice. You have the right to receive a paper copy of this Notice at any time, even if you have previously received it electronically. Please contact us to request a copy.

Right to File a Complaint. If you believe your privacy rights have been violated, you have the right to file a complaint with Health Atlas MD directly or with the U.S. Department of Health and Human Services, Office for Civil Rights:

U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Toll-Free: 1-877-696-6775
Website: hhs.gov/ocr/privacy

We will not retaliate against you in any way for filing a complaint.

Changes to This Notice

We reserve the right to change this Notice and to make the revised Notice effective for health information we already hold, as well as any information we receive in the future. The revised Notice will be posted on our website with an updated effective date. You may request a current copy at any time by contacting our office.

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Contact Us

For privacy-related questions, requests, or complaints, please contact us in writing:

Health Atlas MD
Attn: Privacy Officer
4 Lakeway Centre Ct, Unit A
Austin, TX 78734
512.637.2180

Last Updated: September 2026